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Invoice Specialist - great opportunity in Finance for fresh graduates!


Bratislava, Slovakia

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Invoice Specialist will manage validation of invoices from US Telecom Suppliers and will be a part of the Access Billing Management (ABM) team within Finance organization.
Invoice management also involves regular communication and follow-up with telecom vendors mainly via e-mails and conference calls.

Roles and Responsibilities:

Main Roles and Responsibilities:
o Receive Mobility invoices via Bill Track On Demand (BTOD) from traditional and non- traditional Telecom suppliers from across the United States.
o Validate that the sum of the billing sections equals the total current billed charge amount.
o Ensure all adjustments rendered by the vendor are supported with sufficient verbiage to allow validation of the charge or obtain supporting detail.
o Ensure all Other Charges and Credits rendered by the vendor are supported with sufficient detail to allow validation or obtain supporting detail.
o Review bill history for trending considerations and abnormalities which may require escalation
o For TDM services, code new circuits with market and bandwidth attributes
o For Ethernet service, code new circuits with ICM circuit type, market, bandwidth, and customer name
o Verify the accuracy of GL Coding and refer discrepant codes to System Admin for correction
o Determine the applicability of usage billing from Vendors rendering Usage Invoices prior to processing.
o Validate the existence of new circuits in the Granite inventory or in Virtual Front Office (VFO) and request billing support from the vendor for all circuits not found in Granite or VFO
o Refer circuits for dispute when not adequately supported by Granite, VFO, or Vendor supporting data.
o Review open claims against invoice being processed and contacting vendor for updates on claims issued or identifying credits on invoice to be applied against claim.
o Ensure on-time invoice payments and may request Admin to create manual urgent payments if needed
o Validate all Late Payment Charges and dispute with vendor if invalid.
o Validate all taxes and surcharges appearing within the bill, and dispute with vendor if invalid.
o Notify Accrual team of any identified underbilling for potential Accrual recommendation.
o Reconcile outstanding balances within the BTOD tool and with the vendors monthly’
o Fully notate the invoice log with reasons for changes in monthly recurring charges, balances, taxes and surcharges, new disputes, credits received for open disputes, legitimacy of LPCs billed, and reconcile activity.
o Provide input for metrics and status of pending unpaid invoices
o Establish and maintain an effective working relationship with the vendors, AT&T partner organizations and the broader ABM teams
o Manage vendor specific processing requests as received from Management

Key Competencies and Skills:

1. Detailed and organized
2. Adept at problem solving
3. Ability to work to tight deadlines while maintaining output quality
4. PC literacy (MS Office, Outlook, etc.) and strong MS Excel skills including use of advanced functions
5. Self-motivated and able to work without detailed direction
6. Ability to work well across teams and levels.
7. Culturally sensitive to business practices and communication norms with U.S. vendors

Education and Qualifications:

✔ University education- Finance or Accounting degree preferred
✔ Secondary school education - A level

Language skills:
✔ Fluent English language communication skills are required including proficient writing ability.

Additional Information:

Location: Bratislava
Contract: FIXED TERM - 1 year
Working hours: EMEA (9,00am - 5,30pm) with some flexibility to support the customer
Salary: from 1210€ gross per month. Actual salary is likely to be higher based on skills, knowledge and experience.